Workplace Matters

Workspace Tips

Does your workspace- whether in a commercial office or home – work for you?

It doesn’t for most people…. Unless something is done to the space to make it a good place for you to spend a great deal of time in.


The most common concern is availability of clean, moving air. Stagnant rooms that offer only ceiling light and no way to get an air flow going could drag down your enthusiasm and problem-solving skills. Fresh air is important.

If needed, get a small office air filter to help circulate (and clean) the air. In some cases a simple desk model will do the trick.

Go Green

You can also ‘green’ your workspace with plants. Even succulents which are hardy enough to be without attention during the weekend, add an element of well-being to an office. They help to oxygenate the air, as well.

Try to have easy access to fresh drinking water. Can be in a jug, a thermos, or water bottle nearby. Hydration is important, especially if you are under the stress of deadlines.

Shake it Up

Move around. Sitting at a desk all day in front of a computer may not be healthy for you. It isn’t for most people. Get up and get away from the computer screen every hour if possible. Stretch your arms, twist at the waist and rotate your wrists and ankles. These simple body movements can help you ‘get out of your head’ and remember there’s more to you and your life than finishing that project.

Listening Lunch

Eat lunch somewhere else. Not at the desk while trying to type out the final paragraph of a press release. It’s a perfect time to get outside and let your eyes adjust to a different scene. Look up at the sky and/or at the horizon to stretch your eye muscles. Enjoy the break. Make it a listening one; try to identify all of the sounds you hear around you.

Related Information:

Crank Up Creativity

Media Crisis Spokesperson

Who Should Do The Talking?

Do you know who your media crisis spokesperson is?
In the midst of today’s warp speed social media, words can travel vast distances almost as quickly as the speed of light. This is especially so when the words involve a media crisis.

So being prepared matters. Knowing how to correct course on a media crisis is essential to maintaining good relations with your audience and with the media.

We always advise clients to have a strategy in place should something go awry. Know what to say and know who will say it.

Here are a few tips:

Train appropriate staff to respond. 

That list does not have to include the CEO. In fact, some argue that the CEO should be the public ‘voice’. But ask yourself this question: if that is the case then who’s minding the shop while it is in crisis. Isn’t that what the CEO is supposed to be doing?

Such a figure head can be a voice but not initially. According to media training and crisis communications plan expert Gerard Braud, “… the CEO as a spokesman might come several hours into the crisis. In the first hour, when a statement should be made, the CEO is often busy with other issues.”

Line-up your public relations team.

These people are geared for media inquiries. They generally do know how to give the media what’s needed. Even so, public relations people do not always represent management.

Admit There's A Crisis

Across the board, media crisis experts agree that it will be essential to admit there is a crisis. No one likes it when they are told there is no elephant in the living room.

Facts matter, even if you don’t have them all. It’s okay to say that more details will be forthcoming. This move towards transparency goes a long way in building confidence.

Make sure your media crisis plan includes a list of topic experts who can weigh in and add credibility to claims being made. And consider having several news briefings if the situation warrants it.

Related Information

Crank Up Creativity

Creativity: Raring to Go!

Let’s admit it. Some days the well seems dry. Ideas just don’t flow. Deadlines approach and stress sets in. Coming up with creative solutions is impossible. Or so you think.
According to Hubspot’s Brittany Gellerman there are ways to get the juices flowing. Her blog, 11 Ways to Jumpstart Your Creativity, outlines several techniques that could prove useful.

Here are a few of our favorites:

Start with a morning freewrite. 

Gellerman writes “…one way to refocus is by doing a morning freewrite …   regular workplace journaling allows you to rediscover your perspective and become more productive.
We think very highly of the art of writing and know from firsthand experience that such a practice can in fact loosen up creativity. This is especially true when the writing encourages freedom of thought (and speech).

Here are three jumpstart ideas we’ve found useful:
A favorite project of mine is….
Connecting the dots between ….
My work allows me to …..

Brainstorm while you exercise.

Body movement can actually relax the muscles and open up the joints where tension gets trapped.  So swing those arms and move those legs for a half hour or so and ‘enjoy’ the release.
Research has proven that exercise calms the nerves and makes it possible to deflate anxiety. The rhythm of exercise can also help you ‘let go’ of whatever thoughts and feelings you are clutching. This is when the space opens up for new ideas as well as new attitudes.

Incorporate breaks into every work day.

This may the most important tip of all. With our extensive journalistic experience we can tell you that media deadlines can be grueling. Sometimes, when there have been no breaks, the mental treadmill gets stuck. Your brain fog can only clear when you’ve had a chance to step away from the work and catch your breath.
Gellerman suggests that you “make sure to allow yourself to block off designated break sessions in your calendar so you don’t lose that time after being scheduled for endless, back-to-back meetings.”

Very good, very smart advice.
To read Gellerman’s blog, click here.

Related Information

Mistakes = Experience